http://firedataroom.com/virtual-data-rooms-explained-with-use-cases
If you’re using a content management system or a file transfer protocol, it’s essential to ensure that files uploaded by your users are safe. Unrestricted uploads of data create an attack opportunity and expose your customers’ information to unauthorized access. Generally speaking, you’ll need to save uploaded files in designated storage locations on your server, database or cloud storage service and return the file or a link to it to the user. It is also possible to store any form information that is submitted with the file.
When it comes down to the protection of uploaded business files you’ll require an application that validates the content against a set of known harmful file types, and also checks for viruses. It is vital that the solution you choose is compliant with all laws in your field or your country. If you are in the healthcare field your solution should be HIPAA-compliant. If you work with EU citizens, your solution must be GDPR-compliant.
Many companies have a substantial part of their work which involves the use of physical documents. These documents have to be converted to digital versions. These could be photos that have been scanned as well as old contracts on paper or documents that are typed and need to be uploaded for storage or collaboration. It’s also crucial to have the ability for individuals working from remote offices or locations to share these documents in a way that they can collaborate with one another. This is typically accomplished by scanning the document, changing it into an electronic format, and then sharing it online with all who has access to it.