Papers are classified as important and sensitive when they contain information that could have an impact in the event of security breaches such personal information, health records or financial transactions. In the past, these papers required physical means, requiring many key stakeholders — from executives and accountants to lawyers and even internal and external employees — to be in the same place at the same time to review them. This was a costly, time-consuming and a polluting method of sending documents that were susceptible to theft and unauthorised access.
Sharing digital documents is a part of every day business operations. Remote working and B2B buying are becoming more web-based. However, while this convenience is beneficial for productivity, it can also pose significant risks. Sadly, most business owners aren’t aware of the extent of these risks.
Cybercriminals are able to intercept emails and use the data for identity theft and malicious activities. It’s also difficult to keep track of who has seen and edited documents that myhomedataroom.com/top-data-room-providers-in-the-uk/ were sent via email.
A secure document exchange portal is a simple way to share files from customers, while keeping tabs on who has access to them and how they’ve been modified. These tools are designed to be in compliance with a variety of regulations regarding data protection, and they offer an audit trail that is robust and digital that allows you to trace any potential issues back to the source. They also aid businesses in avoiding penalties for data breaches, which can be extremely damaging to their reputation and profits.